Make the records identifiable
Describe the subject, relevant dates and the office or activity involved. Quote references where possible. A specific request helps the City locate existing material and explain any clarification needed.
What may be withheld
Personnel information, protected addresses, privileged communications and material restricted by an order or other applicable rule may be withheld or redacted. A public meeting or published summary does not make every supporting internal record public.
Copies and response
The reviewer will identify available records, any limits and the next step. The City does not create a new analysis to answer every question. Court files, police reports and Fire records should be requested from the agency that holds them.